TradeDoc
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Food and agri exporters · 1 to 20 staff

From the buyer you found to the container that sailed,
without retyping a single line.

TradeDoc finds reachable buyers, writes your outreach messages, tracks your deals, produces your 15 export documents and checks them on 82 points before you send. What you enter once is never asked of you again.

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15 documents · 82 referenced checks · 10 destinations · EU hosting

What you can check for yourself on day one

  • 15

    export documents generated

  • 82

    check points, each citing its legal text

  • 10

    destinations covered requirement by requirement

  • 11

    Incoterms® 2020 · 4 currencies

  • EU

    data hosting · GDPR

No client logo, no testimonial, no user counter on this page: we publish nothing a client has not authorised in writing. These five figures, on the other hand, can be counted inside the product during the trial.

An invoice actually produced by TradeDoc, on a demonstration file. Yours carry your own details, your logo and your legal mentions.

What is inside the app

Six spaces, one chain of data.

The buyer you found becomes a deal, the deal becomes an order, the order becomes a document file, the file becomes a shipment. At no point are you asked again for something TradeDoc already knows.

  1. Dashboard

    What needs your attention today, and nothing else.

  2. Find buyers

    You say what you sell; TradeDoc returns companies you can reach.

  3. Buyers

    Prospects and customers in one place, with their history.

  4. Deals

    Eight stages: new, contacted, replied, qualified, offer sent, negotiation, won or lost.

  5. Documents

    Every document linked to its transaction. Generation and checking.

  6. Shipments

    From confirmed order to delivery, packing and transport.

01

Try the feature, here, right now

Say what you sell. See who buys it, and the message that goes out.

This is the real TradeDoc screen, made shorter. Three fields, one search, three buyers, a message ready to review. No signup.

What you sell

01

No company is invented

This is the rule that cost the most to hold. A search that fails shows its error and nothing else. There is no fallback set: the fake-company generator was removed from the code, not switched off.

02

An unreachable company is dropped

Every record must carry a real means of contact, and the target is a named decision-maker on at least two of the three. A company with no contact does not take one of the three places: it is replaced.

03

The score is computed, not written

Target market, sector, size, named decision-maker, verified email. The score breakdown is shown line by line, and a guessed email is never presented as verified.

04

Running it again returns new buyers

Companies already in your portfolio are excluded from the next search. You do not pay again to read the same names.

Then everything follows: the outreach message is pre-filled from what TradeDoc already knows — product, quantity, origin, availability. You read it, you correct it, you decide to send it. Nothing goes out without you.

Included from the Pro plan: 15 searches a month, 50 on Business. A search already covered by the catalogue costs nothing.

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02

The whole journey

From "I sell clementines" to the container that sails.

Eight steps, one tool, one entry. Here is where you stand at every moment.

1

You state what you sell

Product, origin, quantity, availability, Incoterm, target price. Once, at the start.

2 minutes

2

TradeDoc finds buyers

Three companies in your target market, each with a named decision-maker and a way to reach them.

a few seconds

3

The message goes out, after you read it

Subject and body pre-written from your supply. You correct, you send. Nothing goes out on its own.

1 minute

4

The reply is analysed

Interested or not, and what they ask for: quantity, price, lead time, Incoterm. Extracted from their reply.

instant

5

The commercial offer is pre-filled

Product, quantity, packing, origin, destination, Incoterm: taken from the deal, not retyped.

30 seconds

6

The order becomes a file

All 15 documents come out numbered, filled with the same figures, consistent with each other.

40 seconds

7

The check returns its verdict

82 points, plus the documents you received if you upload them. Passed, failed, or not verifiable.

instant

8

The shipment leaves

Packing, transport, destination-country requirements. The file is handed to the forwarder.

5 minutes

Twelve shipments a month built by hand in Excel and Word is about 360 hours of paperwork a year. Nobody invoices you for them; you pay them anyway.

03

What happens without you

Seven jobs you will no longer do by hand.

Each returns a text or a figure that you read before acting. None decides for you, and none sends anything.

  1. Find the buyers

    Three companies in the target market, named decision-maker, verified means of contact. No invented company.

  2. Read the state of the market

    Prices, seasonality, competition for your product, origin and destination — with the sources.

  3. Analyse a buyer

    Strengths, risks and recommended action, against your specific supply. Not a generic profile.

  4. Write the first contact

    Subject and message written from your supply and the buyer profile, with the reason for each choice.

  5. Decode the reply

    Intent, and what the buyer is actually asking for: quantity, price, lead time, packing. Extracted from their message.

  6. Prepare the commercial offer

    Pre-filled from the running deal. You adjust the price, the rest is already there.

  7. Cross-check the documents

    Inconsistencies from one document to the next, flagged with the offending field and the expected fix.

On top of that, an assistant answers about the screen in front of you — your buyer, your deal, your file — never in generalities.

What none of these seven does: send a message, sign a document, file a customs declaration or decide a price. You read, you decide, you click.

04

Try it right now, nothing to install

Where are you shipping? Here is what your file must contain.

This is the screen you open first in TradeDoc when you prepare a shipment. It works here, on this page, with no signup.

Today that answer has to be hunted down: a call to the forwarder, a forum, a chamber of commerce PDF dated 2019. And the missing legalisation turns up once the container is already at the port.

Destination of your shipment

Your file for France

4 always required3 depending on your case

Always required

  • Written by TradeDoc

    Commercial invoice

  • Written by TradeDoc

    Packing list

  • Checked on receipt

    Bill of lading (B/L)

  • Request prepared

    Phytosanitary certificate

    Reg. (EU) 2016/2031 — required for most fresh fruit and vegetables (exemptions: Reg. (EU) 2019/2072)

Depending on your case

  • Written by TradeDoc

    EUR.1 / EUR-MED

    EUR.1 or origin declaration (Morocco–EU / Egypt–EU agreements); EUR-MED where PEM cumulation applies

  • Checked on receipt

    Certificate of conformity — EU marketing standards

    Reg. (EU) 543/2011 — conformity check possible on import (DGCCRF/SIVEP)

  • Checked on receipt

    Certificate of analysis (COA)

    Residue analysis (MRLs, Reg. (EC) 396/2005) where the buyer or the LC requires it

To declare before arrival

  • TRACES NT (CHED-PP) webgate.ec.europa.eu

    At least 1 working day before arrival

    CHED-PP before arrival at the border control post (Reg. (EU) 2017/625, art. 56)

Country regulatory note

France (EU): CHED-PP in TRACES NT before arrival. Phytosanitary certificate (Reg. (EU) 2016/2031), MRLs (Reg. (EC) 396/2005), marketing standards (Reg. (EU) 543/2011). ISPM 15 pallets. French labelling for retail-ready packaging (Reg. (EU) 1169/2011).

What TradeDoc does with each one

  • Written by TradeDocThe document comes out filled from your single entry.
  • Request preparedTradeDoc writes the request; the certificate is issued by the chamber of commerce or the authority.
  • Checked on receiptYou upload the document you received; TradeDoc reads it and cross-checks it against your file.

Source: TradeDoc reference set v{version}, {n} destinations, every requirement tied to its legal text. It is the same data the app uses.

TradeDoc settles no condition on your behalf: a document marked "depending on your case" is still yours to settle with your buyer or your forwarder. Requirements change — confirm with the country authority before a first shipment.

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05

No signup, no email to leave

This is what your documents look like.

Four documents from the same file, produced by the tool itself. Click to move between them.

The amount is written out in words and the preferential origin declaration is already drafted: two things a bank checks.

Click a thumbnail

These are not mock-ups: they come out of the code that writes your PDFs, applied to a demonstration file — Casablanca Fresh SARL shipping clementines to Rotterdam Import BV. Your own documents will carry your details, your logo and your legal mentions.

All 15 documents, written from the same entry.

Numbered, consistent with each other, ready for your forwarder and your bank. One correction in the file propagates everywhere.

  • Commercial offer
  • Proforma invoice
  • Product sheet
  • Order confirmation
  • Sales contract
  • Packing list
  • Commercial invoice
  • Shipping instructions
  • Certificate of origin request
  • Phytosanitary inspection request
  • Bill of exchange
  • Documentary cover letter
  • Beneficiary certificates (LC)
  • EUR.1 / EUR-MED
  • Insurance certificate
06

What you are actually buying

Plenty of tools write documents.
Almost none dare tell you no.

Before you send, 82 points cross-check your file. Each one cites the text it relies on. Here is a report exactly as it comes out.

Check report

EXP-2026-042 82 points
01 The Incoterm is the same on the proforma and on the invoice Passed Incoterms® 2020
02 The packing list net weight matches the invoice Passed Physical consistency
03 The amount is written out in words Passed UCP 600 art. 18
04 Every line carries a commercial description Passed UCP 600 art. 18
05 The port of discharge differs between the invoice and the instructions Failed Documentary consistency
06 The declared HS code matches the goods described Passed WCO Harmonized System
07 Wooden pallets carry the treatment mark Passed ISPM 15
08 The EUR.1 certificate is not in the file yet Missing Regulation (EU) 2015/2447

74 further points checked

File verdict

Failed

80 points passed · 1 contradiction · 1 document missing

To fix: align the port of discharge on both documents, then attach the EUR.1 certificate.

Every point cites its text

UCP 600, Incoterms® 2020, EU customs regulations, ISPM standards. A check that cannot cite its source is worth nothing in front of a bank.

The documents you receive go through it too

Upload the letter of credit, bill of lading or phytosanitary certificate you received: 22 of the 82 points are about them. Where the reading is uncertain, you are asked to confirm by hand.

The verdict is allowed to say no

Three possible answers: passed, failed, or not verifiable. A point that could not be verified stays marked as such. A green light out of politeness would be worse than none.

What the check does not do: it does not replace your customs declaration and it signs nothing on your behalf. It tells you what is going to block.

07

Published, not on request

The price is public. You will not have to write to anyone to get it.

No setup fee. No commitment on monthly. Annual: −20%.

Starter

For the solo exporter

19€/month

  • Offer, proforma, packing list, commercial invoice
  • 3 files and 50 documents a month
  • 1 user · 1 company · 50 clients · 50 products
  • Destination requirements · 11 Incoterms® 2020 · 4 currencies
  • 10 buyer searches a month — 3 reachable buyers per search
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Most chosen

Pro

For a small export team

39€/month

  • 14 document types — all but the sales contract
  • 25 buyer searches a month — 3 reachable buyers per search
  • All 82 check points, on your documents and on those you receive
  • Upload of received documents — 10 a month · unlimited files
  • 3 users · 3 companies · brand customisation
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Business

For several companies or an agent

99€/month

  • All 15 document types, sales contract included
  • 75 buyer searches a month — 3 reachable buyers per search
  • Unlimited upload of received documents
  • Unlimited users and companies
  • Dedicated onboarding · SLA · phone support
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  • Free trial 3 buyer searches for life. No card, no time limit. Try it free
  • 30-day money-back guarantee
  • Cancel in one click
When am I charged?
At signup, at the price of the plan you choose. You cancel in one click from My account, and the 30-day money-back guarantee runs from that first charge.
Can I change plan?
Yes, at any time from My account, up or down. Proration is calculated automatically.
Is there a commitment?
None on monthly: you cancel in one click from My account, without calling us. Annual runs for twelve months in exchange for the −20%.
Any hidden fees?
No. The price shown is the price paid, plus tax where applicable. No setup fee, no per-document billing.
08

The real question

It is not "how much". It is "what if I get this wrong?"

You leave whenever you want

Cancel in one click from My account. No phone call, no retention form.

You leave with your documents

Full export at any time. Your PDFs are PDFs: anyone can open them, without us.

Your data stays in Europe

Hosting in the European Union, encrypted transfers, payments through Stripe. Dedicated privacy policy.

Refunded within 30 days

On request, within 30 days of the first payment. Without having to explain yourself.

Nothing to install, nothing to arrange with IT

A web address and a password. Allow a quarter of an hour to register your company and its legal mentions.

An exporter is the one who answers

Your messages reach the person who wrote the tool and still puts together their own export files. Not a call centre.

09

What we get asked before signing

Your questions, with the answers that go with them.

I am not comfortable with computers. Will I manage?

You fill in a form, like a paper order sheet. There is nothing to install and nothing to configure. If you get stuck, write to me: I will build your first shipment with you.

Where do the buyers you propose come from?

From professional company databases, completed by documentary research. No company is invented: if the search fails, it shows its error and returns nothing. A company with no means of contact is never proposed.

Do I need a card to try it?

Yes: the subscription is charged at signup, so the card is asked for then. If the tool is not right for you, the 30-day money-back guarantee refunds you.

How long until my first file?

Allow a quarter of an hour to register your company, your details and your legal mentions. After that, about 5 minutes per file. Clients and products are added as you go.

Are your per-country requirements up to date?

The reference set is versioned and every requirement carries the legal text it relies on, so you can check it. It covers 10 destinations today. It does not replace confirmation from the country authority before a first shipment.

My products have no HS code. Does it still work?

Yes. You write the description in plain words and add the code later. Check points that depend on the code are then marked "not verifiable", never "passed".

Does TradeDoc replace my customs declaration?

No. TradeDoc writes and checks your commercial and shipping documents. The declaration (EXA / SAD) is still filed by your forwarder or customs broker.

How much are your checks worth in front of a bank?

Each point cites the article or rule it relies on. It does not replace the bank’s own examination, but you arrive with a file already cross-checked on the points they look at.

I already have my Excel templates. How do I switch?

You register your company once, then enter clients and products as shipments come in. There is no workbook import: in practice the switch happens file by file, with no interruption.

Is my data used to train an artificial intelligence?

No. The documents you upload are read to produce the check, then kept in your workspace. They are not used to train any model.

Can several of us work on the same file?

Yes from the Pro plan: 3 users and 3 companies. Business lifts those limits, which covers agents handling several exporters.

What if you shut down in two years?

Fair question. Your documents are standard PDFs and your data exports at any time, without us. You depend on no format that belongs to us.

Who wrote this tool

I trade tropical fruit. TradeDoc came out of my own export files.

It was my job before I wrote this application, and it still is today. The 82 check points did not come out of market research: they are the mistakes that cost me days waiting at the port and payments held by a bank. The 15 documents are the ones I still put together, shipment after shipment.

That is why the tool refuses to say yes when it could not verify, and never invents a buyer company. An exporter who gets burned once does not come back.

Tommy Tropical fruit trader · founder of TradeDoc

A question this page does not answer? Write it. I am the one who reads it.

Write to Tommy

No signup, no card, no meeting to schedule. In French, English or Spanish.

Your next shipment leaves with a checked file.

Food and agri exporters with 1 to 20 staff · First file in about fifteen minutes · Cancel in one click.

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A question before you start? contact@tradedocapp.com

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